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Record Management Program
Graham Data Supplies (GDS) is now offering Archive Storage/Record Management at its warehouse location. All files are stored on metal racks in a clean, secure and well-managed environment. Computerized programming is available to custom fit your company's inventory management system to our storage and destruction program.
An inventory of all stored items will be maintained and provided monthly, along with a billing statement either by company or department. Access to files will be granted only by appointment.
Storage and Services Rates:
Carton Description
Letter/Legal
Letter/Legal Transfer Case
Check Cartons
X-Ray Containers
Multiple Size Cartons
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Approximate Dimensions
12 x 10 x 15
12 x 10 x 24
9 x 4 x 24
5 1/2 x 18 x 24
Per Cubic Foot |
Rate
$.35/Box
$.40/Box
$.20/Carton
$.25/Carton
$.20/Cubic Foot |
Permanent Carton Removal:
Cartons shall be stored with GDS for a period of not less than twelve (12) months. Should a carton be permanently removed prior to satisfying this agreement, a permanent removal chare of $1.50 will be charged, in addition to GDS's retrieval rate schedule.
Retrieval or Re-Entry of File or Carton: (One Way)
Regular Next Day Service
$2.00 first carton or file plus (+)
$1.25 each additional carton or file |
Rush 1 to 4 Hour Service
$2.75 each carton of file pluse (+)
$5.00 additional PRONTO/ASAP charge |
Pick-UP or Delivery Rates: Local-One Way (within city limits)
Regular Next Day Service
$9.00 first building location plus (+)
$.60 per letter, legal or check box
$1.25 per letter or legal transfer case
$3.00 each additional building location |
Rush 1 to 4 Hour Service
$15.00 first building location plus (+)
$.60 per letter, legal or check box
$1.25 per letter or legal transfer case
$6.00 each additional building location |
Document Destruction:
The document destruction rate is $.18 per pound. GDS has a minimum 300 lb., or $50.00 for any document destruction services.
Labor Rates and After Hours Access Charges:
Time
8:30 AM to 5:00 PM
8:30 AM to 5:00 PM
5:01 PM to 8:29 AM
All other times including Sundays & Holidays
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Days
Monday - Friday
Saturday
Monday - Friday
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Charges
$20.00/hr
$25.00/hr
$30.00/hr
$40.00/hr |
Note: These labor rates are also applicable for recapping of cartons that may have been damaged during transportation or that have deteriorated beyond reasonable repair for the purpose of archival storage. Should a new carton be required, GDS will charge the customer for the cost of new cartons along with any applicable labor for recapping. The customer will be notified before any services are performed in order to preserve the right of the customer to provide such repair of their own property.
Supplies Purchase Rates:
Carton Description
Legal/Letter Size Cartons (one cube)
Check Cartons
X-Ray Cartons
Letter Transfer Case (two cube)
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Approximate Dimensions
12 x 10 x 15
9 x 4x 24
5 1/2 x 18 x 14
12 x 10 x 24 |
Rate
$2.00/each
$8.50/each
$5.00/each
$2.75/each |
Give us the opportunity to talk to you about your archive storage/record management needs so we can build a customized program to fit your company's particular needs.
For more info on archival storage contact Derek Brasher. |
